Graceworks Myanmar has adopted the following principles to govern its operations:
- Local projects require local ownership and management.
- We operate as supportive partners to the project owners.
- No partnership is exclusive. Other partners may be introduced into any project, provided all the existing partners are kept informed and are in agreement.
- Decisions must be made and communicated promptly.
- All projects must be analysed and broken down into small, discrete, prioritised components that can each be completed relatively quickly. Components should be small enough so that they can only be in one of two conditions - fully funded, or fully unfunded.
When this is done properly, it will facilitate:
- Sharing of projects, by allocation of the support for different project components between various partners.
- Prompt decisions about small components.
- Ability to accommodate new project partners, re-allocating support amongst the existing partners for other components according to pre-determined priorities.
- Ability to demonstrate results as components are completed.
- Ability to progress some components immediately while partner representatives are on-site.
In support of these principles Graceworks will operate by the following procedures:
- Project plans must be prepared for every project. These will consist of (at least) a list of all known components in order of priority with best estimates of their costs. Each project plan must be approved by the Board of Graceworks Myanmar Inc.
- A general reserve fund will be established within Myanmar in support of field trips by representatives of Graceworks Myanmar Inc. This will enable field representatives to obtain permission by email or fax from the Graceworks Board to make immediate disbursements while still in the field to cover specific components of project plans that have prior approval.
- The funding of project components will be effected, wherever possible, by the actual purchase of goods or services under the supervision of a field representative. Receipts are to be obtained for all monies handed over.
- Details (including invoices and photographs) of specific project components funded in this way must be collected by the field representatives and will be used in support of campaigns to replenish the general reserve fund ready for the next field trip.
- On completion of a component by one partner, notification is to be sent by fax or email to all other known partners in that project as soon as possible after the completion of that component.
These procedures are instituted with a view to removing uncertainties and delays for our proposed aid recipients and to reduce the uncertainties that currently exist between aid partners.